GST Return Filing: A Step-by-Step Guide

Overview of GST Filing and Payment

Goods and Services Tax (GST) is a consumption tax applied to most goods and services in New Zealand at a standard rate of 15%. Every registered business must file a GST return periodically to report and remit collected GST. Here’s a breakdown of filing frequency options:

  • Monthly: Suitable for businesses with a turnover exceeding NZD 24 million or those choosing this option.
  • Two-Monthly: The standard option, commonly used by most New Zealand businesses.
  • Six-Monthly: Available for businesses with a turnover of less than NZD 500,000.

Each business should choose the filing frequency that best aligns with its cash flow, record-keeping abilities, and transaction volume.

Preparing for GST Filing

Organising Your Records

Organised record-keeping is crucial for smooth GST filing:

  • Sales Records: Compile all taxable sales and any non-taxable transactions, ensuring each transaction’s GST is accurately recorded.
  • Purchase Records: Collect invoices and receipts for purchases where GST was paid, as these can be claimed back.

Tracking Adjustments

It’s important to account for GST adjustments, such as:

  • Private Use: Only claim the business portion of GST for items used both privately and for business.
  • Unpaid Invoices: Adjustments may be needed for unpaid invoices or items taken for personal use.

Using Accounting Software

Most businesses use accounting software that is easy to use to track GST, categorising taxable and non-taxable items to simplify filing.

Step-by-Step Guide to Filing Your GST Return

Logging into myIR and Accessing Your GST Account

  1. Login: Start by logging into your myIR account.
  2. Access GST Account: Navigate to the GST section within myIR to begin your filing process.

Completing the GST Return Form Online

In myIR, follow these steps:

  • Sales and Income: Enter the total sales (output tax) on which you collected GST.
  • Purchases and Expenses: Report the GST paid on business expenses (input tax).
  • Adjustments: Make any necessary adjustments, such as for private use or unpaid invoices.

Reviewing Your Entries

Ensure total sales, purchases, and adjustments are accurate to avoid errors and the need for corrections or amended returns later.

Submitting Your Return

Once you have reviewed and confirmed your entries, submit the return through myIR. You’ll receive a confirmation with the GST amount due or refundable.

Making GST Payments

GST Payment Methods

  • Direct Debit: Set up a direct debit through myIR for automatic payments.
  • Internet Banking: Transfer the amount directly to Inland Revenue using specified reference codes.
  • Debit/Credit Card: Payment can be made online via credit card, though transaction fees may apply.
  • Cheque: Still accepted but increasingly rare, with limited use cases.

Due Dates and Timelines

GST returns and payments are due by the 28th of the month following the end of your taxable period, except for the period ending 30 November, which is due by 15 January.

Tips for Timely Payment

Setting reminders and opting for direct debit can help ensure timely payments, avoiding late penalties and interest charges.

Troubleshooting, Penalties, and Common Questions

Troubleshooting Common Filing and Payment Issues

If you miss a filing deadline, file and pay as soon as possible to reduce penalties. Minor errors can be corrected in the next return, but contact Inland Revenue for significant issues.

Penalties and Interest

  • Late Filing Penalties: Penalties apply immediately after the due date and increase over time.
  • Interest on Overdue Payments: Inland Revenue charges interest daily on unpaid GST balances.
  • Remission Requests: In cases of genuine hardship, businesses can apply for penalty or interest remissions.

FAQs

What should I do if I overpay GST?
Overpayments can be claimed as a credit in the next return or refunded upon request.
What happens if I miss a payment?
Inland Revenue may issue a reminder or penalty notice. Prompt payment and communication with IR can help mitigate additional costs.